Essential Documents for Vehicle Name Transfer

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What documents do sellers and buyers need to bring for the name transfer?

Original copy of the Vehicle Transfer Notification TD25 (signed by both parties)
Original copy of the valid car insurance policy
Original vehicle registration document (must be signed by the seller)
Original Hong Kong Identity Card
Proof of address issued within the last three months
Original Certificate of Allocation of Personalized Registration Mark (if applicable)

Copy of Vehicle Transfer Notification Form TD25 (must be signed by the previous owner)
Submit the TD25 copy to the Vehicle Registration Office within 72 hours after handover
Vehicle registration document (only hand over to the buyer after confirmation by the Transport Department)

Actual Steps (Must Complete Within 72 Hours)

Both parties fill out TD25 in person: original copy to the buyer, duplicate copy kept by the seller
Buyer must purchase insurance: third-party insurance must be valid on the transfer date; previous policy automatically expires after transfer
Visit the Licensing Office together (or via an agent): buyer submits the original TD25 and all proofs, seller submits the duplicate (can queue simultaneously)
Payment: HK$1,000 for private cars; HK$250 for motorcycles/trikes

Is the "Clean Record Certificate" Mandatory?

Full name: Form TD 87(S) "Application for a Certificate of No Outstanding Fines or Litigation Costs and No Traffic Convictions"
Not legally required; Transport Department states buyers "may" (optional) apply before signing the contract
If the vehicle has unpaid fines, court-ordered transfer restrictions, or requires inspection, the transfer will be suspended—applying for the certificate helps identify issues early
Validity period: 72 hours

When Is the "Clean Record Certificate" Necessary?